Printing is an often underestimated business expense. Yet inefficient print management can generate high costsThis results in productivity losses and a significant ecological impact.
In 2025, adopt a high-performance network printing solution allows you to optimize costs while improving document management and data security. In this article, we explain how you can reduce your costs and improve the efficiency of your printing infrastructure.
1. Why are corporate printing costs so high?
Many companies don't realize the extent to which printing costs can impact their annual budget.
📌 The main cost drivers :
✔️ Excessive use of paper due to a lack of control.
✔️ Expensive cartridges and toners with frequent renewal.
✔️ Non-centralized individual printersincreasing energy consumption.
✔️ Maintenance and frequent breakdowns aging equipment.
✔️ Unnecessary printouts or printing errors that waste resources.
💡 Optimized management can reduce printing costs by up to 30 %.
2. What is a network printing solution?
A network printing allows multiple users to share one or more printers from a server or centralized management system.
🔹 Advantages of a network printing solution :
✔️ Cost reduction thanks to a limited number of high-performance printers.
✔️ Optimizing consumables (paper, ink, toner).
✔️ Improved document management with secure printing.
✔️ Simplified maintenance thanks to centralized management.
✔️ Reducing the ecological footprint by minimizing unnecessary printing.
💡 A centralized infrastructure means greater productivity and sustainable savings.
3. How to optimize your costs with a network printing solution?
A. Choosing the right type of printer
Not all printers are suitable for professional use.
📌 Selection criteria :
✔️ Multifunction printers to reduce the need for equipment (printing, scanning, photocopying).
✔️ Laser or inkjet technology depending on print volume.
✔️ Printers with access management to limit unnecessary printing.
✔️ Low energy consumption to reduce electricity costs.
💡 The right choice of equipment can cut your costs in half!
B. Implement intelligent print management
A print management solution (Print Management Software) allows you to control and optimize the use of printers in the workplace.
🔹 Useful features :
✔️ Print quota per user to prevent abuse.
✔️ Printing in draft mode to save ink.
✔️ Secure print release via badge or password.
✔️ Real-time consumption monitoring to adjust usage.
💡 Companies cut costs by an average of 20 % through effective management!
C. Opt for a maintenance and subscription contract
The costs of maintenance and consumables can be reduced with a outsourced management contract.
📌 Advantages of a printing contract :
✔️ Preventive maintenance to avoid costly breakdowns.
✔️ Automatic toner delivery so you never run out of consumables.
✔️ Fixed cost per printed pageto avoid unpleasant surprises.
✔️ Access to the latest printers without investing in expensive equipment.
💡 A printing contract managed by a specialized service provider gives you greater control over your budget.
4. Printing and ecology: combining savings and responsibility
A well-thought-out networked printing strategy also contributes to a reduced ecological footprint.
♻️ Best practices for eco-responsible printing :
✔️ Double-sided printing to save paper.
✔️ Use energy-efficient fonts such as Ryman Eco or Garamond.
✔️ Recycling ink cartridges and toners to avoid waste.
✔️ Encouraging digital with the dematerialization of documents.
💡 A company that adopts a responsible printing policy reduces costs while respecting the environment!
Why choose Webiphi to optimize your printing infrastructure?
At Webiphiwe support Belgian companies in theoptimization of their printing solutions according to their needs and budget.
🚀 Our services :
✅ Audit and consulting for a efficient management of your print fleet.
✅ Setting up network printing solutions for your business.
✅ Optimizing costs and reducing environmental impact.
✅ Follow-up and maintenance to ensure continuous performance.
📞 Want to reduce your printing costs and improve your productivity? Contact Webiphi today!
Conclusion
Optimize your business printing costs by better management of equipment, consumables and network printing. By adopting solutions and automating print managementyou can achieve significant cost savings while improving your security and efficiency of your infrastructure.
🔹 Would you like a tailor-made solution for your company? Call on Webiphi for an optimized, cost-effective printing infrastructure in Belgium!
