Introduction
Visit 2025professional messaging is a central element corporate communications. Secure, reliable and high-performanceit enables Belgian companies to improve brand image, productivity and protection against cyberthreats.
📊 Some key figures on professional messaging in Belgium :
- 80 % of SMEs still use free Gmail, Yahoo or Outlook addresses.
- 92 % of cyber attacks begin with a fraudulent email.
- Companies using a professional messaging system see 50 % reduction in spam and improved internal collaboration.
💡 Why adopt a professional messaging system for your company?
At Webiphiwe support Belgian companies in the choice and configuration of a secure, high-performance messaging system. Discover the best tools and practices in 2025.
1. What is professional messaging and why is it essential?
A professional messaging is an email service designed specifically for the companiesoffering improved security, management and integration with other professional tools.
📌 Advantages of professional messaging :
✅ Personalized email address (nom@entreprise.be) for a more professional image.
✅ Enhanced safety with encryption and anti-phishing protection.
✅ Storage and backup emails in a secure cloud.
✅ Easy integration with tools like Microsoft 365 and Google Workspace.
💡 Example: Belgian company goes from Free Gmail at Google Workspaceimproving team management and safety thanks to advanced features.
🚀 Webiphi helps you choose and configure the best business messaging solution.
2. Gmail vs Outlook vs email hosting: Which is better?
📌 The three main professional messaging options :
📩 Microsoft Outlook (Microsoft 365)
✔️ Perfect for businesses using Windows and Office.
✔️ Cloud storage with OneDrive and Teams.
✔️ Advanced encryption and integrated anti-spam protection.
💡 Ideal for : Companies with an existing Microsoft infrastructure.
📧 Google Workspace (formerly G Suite)
✔️ Simplicity and collaboration via Google Drive.
✔️ Advanced anti-phishing filters and Gmail integration.
✔️ Access from any device without complex configuration.
💡 Ideal for : SMEs looking for simple, effective management of collaborative work.
📡 Messaging with private hosting (Webiphi Mail, OVH, Infomaniak, etc.)
✔️ More control and personalization.
✔️ RGPD compliance guaranteed with hosting in Europe.
✔️ Optimum security and performance for large companies.
💡 Ideal for : Companies wishing to complete control over their mailboxes and avoid large platforms.
🚀 Webiphi will advise you on the best solution for your needs and IT infrastructure.
3. Email security and protection: combating phishing and cyber attacks
📌 92 % of cyberattacks in companies begin with a fraudulent e-mail. A professional messaging system offers advanced protection against these threats.
🔒 How do you secure your messaging in 2025?
✅ Enable SPF, DKIM and DMARC to avoid identity theft.
✅ Using advanced anti-spam software (Microsoft Defender, Proofpoint).
✅ Implement multi-factor authentication (MFA) to prevent unauthorized access.
💡 Example: Belgian company implements DMARC and MFAreducing 99 % phishing attempts.
🚀 Webiphi can help you secure your entire professional messaging system.
4. Optimize email management for greater productivity
📌 Poorly organized messaging can slow down your company's productivity. Here's how to optimize your email management.
✅ Use filters and automatic rules to sort incoming messages.
✅ Setting up professional email signatures with integrated branding.
✅ Use collaboration tools (Microsoft Teams, Google Chat) to reduce unnecessary exchanges.
💡 Example: Belgian company reduces 30 % time spent managing emails by automating sorting and adopting Microsoft Teams for internal communications.
🚀 Webiphi helps you optimize your messaging management and improve the productivity of your teams.
5. How do I migrate to a professional e-mail service?
📌 Switching from a free email service to a professional messaging service is a simple process with the right approach.
Key steps for migrating to a professional messaging system :
✅ Assessing needs and choosing the right solution.
✅ Email, contact and calendar migration without data loss.
✅ Configuring security rules and user access.
✅ Employee training for rapid adoption.
💡 Example: A company migrates from Yahoo Mail to Microsoft 365 at 24 hours without interruption thanks to smooth transition management.
🚀 Webiphi takes care of your email migration and ensures a seamless transition for your business.
Conclusion
📢 In 2025, adopting a professional messaging system is a must for Belgian companies wishing improve their image, safety and productivity.
✅ Choose a solution like Microsoft 365, Google Workspace or private accommodation according to your needs.
✅ Strengthen your email security to prevent cyber-attacks and data leaks.
✅ Optimize email management to save time and improve business collaboration.
📩 You want to switch to a professional messaging ? Contact Webiphi for customized support and a worry-free transition!
